Integrated management for multi-branch companies

Everyone sees their branch and their job

Access in Vezano Pro is set by role and by branch together. Branch roles — branch manager, sales, inventory, purchasing, HR and CRM — see their own branch only: branch one's cashier sees neither the sales nor the stock of branch two. A branch manager runs their branch: users, stock, sales, purchasing and customers, and sees their staff and attendance but not salaries. The owner, general manager, CFO and finance team see the whole company.

• Twelve fixed roles: business owner, general manager, CFO, finance department, branch manager, sales, inventory, purchasing, HR, CRM, website manager, viewer
• Branch scope applies to screens, reports, exports and sync alike
• An activity log that says who changed what, and when

Approvals that separate who records from who approves

The owner cannot stand at every counter in every branch, so the system applies the rules on their behalf. A discount above the company's limit or a price below the floor needs an approver, and anything sold at an out-of-rule price during an outage is flagged for review. Payments, refunds and expenses above the approval threshold need the owner, general manager or CFO, and stock-count variances are approved by the branch manager or head office before they apply.

• A cashier discount limit (10% by default) and a price floor
• Cash shifts close with a counted drawer, and a manager signs off the difference
• A credit limit and a credit hold per customer, set by a manager
• Payroll runs approved by finance before they post to expenses

Retail, wholesale and distribution in one system

The branch selling over the counter and the sales team serving wholesale customers work on the same data. The cashier sells by barcode, pack and weight; the sales team issues quotations that become sales orders and then invoices, with payment terms in days for larger customers. All of it draws on the same stock and lands on the same customer statement.

• Quotations and sales orders are held to the same discount limit and price floor
• Credit sales with payment terms and a credit limit, statements and ageing
• Customer groups, a lead pipeline and follow-ups for the sales team

Several warehouses, documented transfers

Each branch has one warehouse or more, and each warehouse has its own balance derived from the movement ledger. A transfer is recorded once as two matching movements at the same moment: out of the sending warehouse and into the receiving one, with the quantity, the batch and who recorded it. Goods are never counted in two places or lost in between. Stock counts are done warehouse by warehouse.

Purchasing, people and financial management

Each branch orders its goods with purchase orders and receives them into its warehouse, and supplier bills and payments follow the same approval rules. HR tracks each branch's employees, attendance, leave, advances and payroll runs. Financial management sees the whole company: bank accounts and bank-app statement matching, expenses and budgets, profit and loss, cash flow, and receivables and payables ageing.

Reports for the branch and for the company

Every role sees its reports within its scope: a branch manager and their team see their branch's figures, while the owner and general manager see the whole company consolidated — sales, margin, product performance, stock value, purchasing and returns, for any period. Reports export to CSV.

Start with one branch, grow with a setting

A store or company with one branch starts on the smallest plan. When the second branch opens, the owner or general manager adds it in settings, appoints its manager, defines its warehouses and upgrades the plan if it goes past its capacity. No new system and no data migration, and every device in every branch keeps selling offline and syncs its own queue.